Employee files management and electronic archiving

Employee files management

and electronic archiving

Picto banniere dossier salarie

Digitising employee files is an essential step to facilitate the management of flows relating to employees, and ensure the compliance of the archiving of HR documents.
Tessi HR digitises, secures and smooths out the management of employee files to offer better service to managers and employees.

  • Digitising and centralising documents all throughout the employees career
  • Facilitating sharing employee documents for HR departments
  • Ensuring compliant archiving of documents and employee files
  • Automating monitoring and alert processes for files (health checks, professional interviews, exhaustiveness, etc.)
Picto objectifs solution Tessi
  • Save time and share information between all the HR departments
  • Save space and reduce costs by removing paper documents
  • Ensure the exhaustiveness and accessibility of documents
  • Guarantee the traceability of all of the flows related to digitised employee files
  • Electronic archiving for legal purposes
  • Secure access and data confidentiality
Picto bénéfices Tessi

Operational scope of the digitisation of employee files

Receiving flows

Receiving physical and electronic flows, cleaning, checking compliance checks and managing rejects

1

Multichannel capture

Industrial scale digitisation of paper flows, capturing electronic flows, processing images, batching backing, transferring files

2

Processing documents

Automatic Data Reading/Automatic Document Recognition, classification, indexing, inspection, video coding, traceability, exporting files for EDM and electronic

3

Management and work flow

Modelling the employee file, filing plan, work flow for exhaustiveness and management alerts

4

Electronic archiving

Timestamping, signature, filing, archiving for legal purposes, standardised management of access and proof, life cycle and log

5

Hosting

Architecture duplicated on two sites, redundant infrastructure, IT continuity plan, secure access and CCTV monitoring 24 hours a day

6

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Employee files management and electronic archiving

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Identity of the controller

Controller: Tessi Documents Services, SAS with its registered office at 116 rue de Silly, 92100 Boulogne Billancourt, entered in the Nanterre Trade and Companies Register under number: 326 803 582, referred to below as "Tessi" acting in its name and on its own behalf and in the name and on behalf of subsidiaries of the Tessi Group;
Purpose of the processing

The purposes of Tessi’s processing are as follows:

• identification and authentication of the user;

• management of relationships with prospective customers and customers;

• technical and/or commercial support;

• meeting Tessi's legal and/or regulatory obligations;

producing statistics, analyses and studies on Site traffic;

• communication via contact forms;

• possibility of recruitment.
Exercise of the rights of data subjects

You have a right of access, rectification, erasure, objection (including the right not to be subject to a decision based solely on automated processing) or, as appropriate, the withdrawal of your consent at any time, as well as the right to the limitation and portability of your personal data. You can exercise your rights by contacting the Tessi Group’s Data Protection Officer (see «Tessi Group DPO contact details»). Your request must include your first name, surname, email or postal address, and be signed and accompanied by valid proof of identity.

If, after contacting our DPO, you do not feel that your rights have been observed, you may submit a claim online or by letter to CNIL (the French Data Protection Authority).

For further information about your rights, please visit our personal data protection page.



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